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Know Why Should Businesses consider to Employ Professional And Most Efficient Email Virtual Assistants to Manage Their Email Management

July 25, 2022by Mr Unsox0
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Know Why Should Businesses consider to Employ Professional And Most Efficient Email Virtual Assistants to Manage Their Email Management

 

According to a 2018 email survey, people in a country check their e-mail for an average of 2.5 hours per day. The average person spends more than 3 hours per day on work mail. That’s a lot of time spent communicating rather than working. Hence, it implies that there’s a good chance of utilizing the service of the best email virtual assistants for businesses.

Email is the primary mode of official communication, with up to 86 percent of business professionals preferring it. However, the significance of emails for an entrepreneur or business cannot be overstated. You can certainly spend your time more productively as a busy entrepreneur.

The importance of a virtual assistant for email management?

Email is not only an essential part of how we lead our lives, but it is also a vital means of communication. Many businesses can’t live without the convenience of sending an email that is instantly delivered to the recipient’s inbox.

The question, however, is not whether an email is essential. The question is how to gain control. While email undoubtedly makes our lives easier, it can also be inconvenient. Some people devote up to half of their day to email-related distractions. When you leave an email client open on your desktop all day, you give others the ability to distract you from important work with the click of a button.

It will take more than willpower to take control of your inbox. We suggest adding an assistant for voicemail messages who can help you manage your emails and empower you as a business owner.

Why hire a virtual assistant?

We use email for almost everything. We receive spam emails and try not to let them distract us. We schedule Zoom meetings via email. We use email to communicate with friends. We use emails to remind ourselves. With our business, we send emails to generate leads and sales.

The major advantages of hiring an email assistant:

Let’s look at the advantages of hiring an online email assistant and why you need one now.

  • Schedule your emails:

In addition to creating appealing emails, you must send them at the appropriate time. Your VA will be in charge of scheduling emails to subscribers.

  • Set up auto-responders:

When you’re away on vacation or for another reason, your virtual email receptionist will respond to emails using auto-responders. They will also create auto-responders for each campaign to ensure timely responses.

  • Detailed performance reports:

A virtual email receptionist can identify the areas of your email and online marketing campaigns and prepare detailed reports using data analytics. It includes tracking the number of emails read, clicked, opened, time graph, and viewer location. Using these reports, your assistant can provide useful insight into the effectiveness of advertising campaigns.

  • Include subscription forms:

When creating email marketing campaigns, you must include subscription forms to collect your subscribers’ contact information. Hire a virtual email assistant to handle the integration of subscriptions and new emails.

  • Email branding:

Email virtual assistants can drastically alter the appearance of your emails. They can create a letterhead for your emails, use your brand font, and improve the look of your marketing emails.

  • Deliver the ideal message:

A trained professional with great communication skills works as a virtual email assistant. You can let them write the perfect email response while you supervise and make the final decision.

  • Visually appealing emails:

While most official emails are all text, you can occasionally include visual elements to deliver an appealing message. Your virtual email assistant can design simple graphics consistent with your brand and add a punch to your emails.

  • Respond when you are not present:

When you consider hiring a virtual email helper, you can respond to emails even when you are not present. You could be on vacation or attending a meeting. Your VA will respond and ensure that no email goes unread.

  • Create sign-up forms:

A virtual email helper can use email marketing tools to create and embed sign-up forms for new users on your website. Your assistant will also be in charge of adding new users to established mailing lists.

  • Serve as a facilitator and bills:

Your virtual email assistant, on the other hand, will not. They will also follow up on client orders, voicemail messages and bills per your instructions.

  • Keep your business customers satisfied:

It’s not surprising that an entrepreneur’s email inbox is clogged with customer inquiries. And you must respond to these emails to keep your customers happy. Hire a virtual email assistant to answer basic questions while forwarding those that require more specific answers.

Your VA will engage and keep your customers happy by promptly responding to emails, sending regular newsletters, and undertaking customer surveys.

  • There are no training complications:

You are hiring a qualified expert with years of experience when you hire a virtual email assistant. It means they understand what they’re doing and what is expected. So you don’t have to spend any money training your virtual assistant.

24H Virtual always thrives in offering the best services to its business clients of all sizes. Hence, you can get our best and most efficient email assistant service at an affordable price. You can be assured that installing our professional email virtual assistants can help your business to increase working efficiency and boost productivity.

Mr Unsox

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Join Our Team

24H Virtual is dedicated to creating a revolutionary Virtual Receptionist company full of dedicated individuals who enjoy the flexibility of time and freedom. Excited to never get stuck in traffic again?

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